Tailoring the perfect resume for the non-profit sector requires a strategic approach.Your CV needs to show that you are mission-driven, results-oriented, and adaptable—all while being database-friendly. Follow these actionable tips to craft a CV that fits NGO standards and gets noticed.

Start with the basics: layout and formatting

• Format: use a clean, simple design with no graphics or tables.
• Font: stick to a clear, readable font.
• File type: save as a Word document or PDF.
• Length: aim for 1–2 pages.

Use keywords in your non-profit resume

• Pull exact keywords from the job posting (e.g., “program management,” “capacity building”) and integrate these into your CV.

Quantify achievements

• Replace vague phrases with measurable outcomes.
  • Weak: “Managed donor relations.”
  • Strong: “Secured $100,000 in annual funding by building relationships with 20+ donors.”

Structure your cv with priority in mind

• Personal statement: briefly explain who you are and why you’re right for the role. Example: “Grant specialist with seven years of experience securing funding for education initiatives. Expertise in donor engagement and impact reporting.”
• Experience section: lead with your most recent work, highlighting your most relevant experience. You can use bullet points to help describe your accomplishments.
• Skills section: include NGO-relevant skills like fundraising, advocacy, or programmatic work. If you don’t have any NGO experience yet, emphasize your transferable skills and showcase relevant soft skills such as adaptability, teamwork, and communication.

Highlight volunteering and training

• Dedicate a section to any volunteering work you have done.
  • “Volunteer Educator, XYZ Organization – Taught 150+ children in underserved areas, improving literacy rates by 25%.”
• List certifications or training, e.g., “Certificate in Non-Profit Management.”

Adapt your CV for database systems

(Most recruiters and NGOs will use an Applicant Tracking System (ATS) so optimising your CV for an ATS is very helpful for your CV)

• Avoid creative headings (e.g., “My Journey”). Use standard terms like “Work Experience” or “Education.”
• Refrain from using symbols or images.

Keep it relevant for the non-profit sector

• You may not need to include unrelated roles you have had in the past.  Prioritize achievements and experience that align with the non-profit sector.
• Focus on highlighting transferable skills. E.g. budgeting, stakeholder management, and cross-cultural communication.

Proofread and double-check

• Ensure consistency in formatting, dates, and grammar.
• Have a trusted peer review it before submission.
• Update your CV for each new application to reflect recent experiences and achievements.

Stay authentic when tailoring the perfect resume

Using AI tools can be useful when it comes to spelling, grammar, formatting and keyword optimization, but bear in mind that NGOs value authenticity. A personal touch will show recruiters the real you: a passionate, mission-driven candidate who’s ready to make an impact.

Ready to take the next step in your non-profit career?

Explore our Career Advice and Development services. From helping you spruce up your CV and/or LinkedIn to perfecting your interview technique, we are here to help with bespoke one-to-one support from our dedicated consultants. Additionally, we can support individuals who would like to make the crossover into the non-profit sector.