Organisation: Compassion in World Farming International

Position: Global Payroll and Benefits Manager

Location: Goldalming, Surrey, UK

Salary: £40,000 - £45,000 (Depending on experience)

Reference:

Closing date: 08/11/2021 (day/month/year)

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Global Payroll and Benefits Manager

Compassion in World Farming International

Background

Global Payroll & Benefits Manager

Full time

Permanent

Salary: £40,000 - £45,000 (depending on experience)   

Location: Godalming, Surrey, UK (some remote working possible)

Compassion in World Farming International is the leading charity campaigning for farm animal welfare. Our mission is to end factory farming – the biggest form of animal cruelty on the planet and the issue at the centre of many of the world’s biggest challenging debates including climate change and sustainable food production to feed an ever-increasing global population.

Factory farming is often justified as a ‘necessary evil’ to fight the coming food crisis – the need to feed the world. Did you know that globally we produce enough food already to feed 16 billion people? Yet we waste more than half of it, not least in feeding human-edible crops to animals in factory farms who never see pasture, or the light of day, or get to experience their natural behaviours. Our challenge is immense, but our arguments are broad, compelling and we absolutely believe that now is the time for the tide to turn.

The organisation was established by a British farmer, Peter Roberts, who became horrified by the development of modern, intensive factory farming and the growing disconnect between modern agriculture and the well-being of animals and the environment. Today we lead a growing worldwide movement of people concerned about how factory farming mistreats animals, wastes precious resources and utterly fails to meet the needs of the planet’s inhabitants.

Compassion in World Farming are currently looking to recruit an experienced Global Payroll & Benefits Manager on a permanent basis. Reporting to the Global Head of HR, this role requires knowledge of Payroll and benefits management.  You’ll be responsible for providing consistent and appropriate support to ensure the timely and accurate processing of payroll and benefits provision for the UK and country specific payrolls and be called upon for day-to-day operations of both specialisms.

The role will be working from home to begin with, however when restrictions ease you will be required to go into the office where necessary. Compassion in World Farming International headquarters are in Godalming, Surrey (45 minutes from London Waterloo). The office is a 3-minute walk from Godalming mainline train station.  

Applications:

Closing date for applications:  Please apply as soon as possible as interviews may take place throughout the application period. The role may close early if a sufficient number of applications are received.  Previous applicants need not apply.

Please complete the online application form to upload your CV and a covering letter.

Compassion in World Farming International is absolutely committed to providing equal opportunities for everyone regardless of their background. We value diversity and lived experience, and acknowledge the underrepresentation of people from certain backgrounds, both within our organisation and across the sector. We welcome applications from underrepresented groups, whether these be of ethnicity, gender, identity, religion, physical ability, sexual orientation or other.

In order to comply with legal requirements, as part of our selection process we ask all potential employees to prove their eligibility to work in the UK.

No Agencies please.

Job description

Job Title:                                        Global Payroll & Benefits Manager

Department:                                    Operations

Reviewing Manager:                      Global Head of HR

Job Type:                                       Permanent - Full-time

Location:                                         HQ Office – Godalming, UK (some remote working possible)


Background:

Compassion in World Farming International was founded in 1967 in England by Peter Roberts, a British farmer who became horrified by the development of intensive factory farming. Over 50 years ago, Peter decided to make a difference and take a stand against this farming system. In his lifetime, Peter saw the demise of veal crates and gestation crates in the UK, and in Europe achieved recognition that animals are sentient beings.

Part 1: JOB PROFILE

  1. OVERALL OBJECTIVE(S) OF THE POST

This position is responsible for all the multi-country payroll activities in the organisation, ensuring all data is timely and accurately provided to the outsourced vendor and processing the payroll data in accordance with the prescribed timetables.  The objectives are to ensure the outsourced vendor makes accurate and timely payments to all employees, makes payroll deductions for taxes, statutory payments, benefits, and other items to respective parties.

In addition, the individual will be responsible for performing a standard set of internal controls over all regional payroll processes to ensure the accuracy and completeness of financial data related to the payroll function, the protection of Company assets, and the privacy of employee data.  Furthermore, this position is also responsible for making certain the Company is in compliance with all current and future payroll laws and regulations for each Country where payrolls are present.

In addition, the individual will have sight of all benefit solutions within the global organisation, ensuring they are fit for purpose and fair across all regions.  They will work with colleagues within the HR and Finance team, as well as international leads, to ensure all contracts etc are in order and to source any new benefits going forward.  They will act as the lead advisor on all queries from vendors and employees.

 

  1. POSITION IN ORGANISATION
  • Reports to the Global Head of HR.
  • Develops strong and effective working relationships with all members of the Finance Team/ Heads of Country / Global HR Manager / external suppliers.   
  • There are no direct reports in relation to this role.

 

  1. CORE RESPONSIBILITIES AND TASKS
  • Perform the day-to-day payroll processing activities, including dealing with joiners, leavers, salary increases, parental pay and other typical payroll tasks.
  • Responsible for sending payroll related data to the local payroll vendors for payroll processing, adhering to the payroll calendar deadlines.
  • Ensure the vendors make accurate and timely preparation of earnings statements and payment of wages for the employees in the countries assigned (currently UK, Scotland, France, Italy, Spain, Belgium, Germany, Netherlands, Poland, Portugal, China, USA).
  • To ensure that employees net pay payments are made on time.
  • Follow payroll-related compliance and controls.
  • Resolve payroll problems and investigate any discrepancy.
  • Act as first point of escalation for general payroll related questions and be responsible for operation issue resolution or escalation within the HR or Finance Department.
  • Respond to all internal and external inquiries on payroll related issues, social insurance, and taxation.
  • Ensuring timely responses for all payroll queries and where required following up with vendors or escalating to the appropriate manager within HR or Finance.
  • Identify and present solutions for continuous process improvement and take training, workshops etc as required.
  • Managing the setup of new country payrolls and benefits as and when required.
  • Build and foster “customer” relationships with key business partners, both internal and external.
  • Responsible for payroll audits, internal and external agencies in collaboration with correct stakeholder.
  • Responsible to bring to the immediate attention of the Head of Country, and the appropriate HR and Finance managers, any identified payroll or compliance issues.
  • Identify and execute payroll process improvements.
  • Document and maintain payroll procedures manual.
  • Able to partner, collaborate and support all key stakeholders.
  • Performs routine and non-routine data retrieval, research, analysis, and reporting from payroll record as requested.
  • Preparation and submission of year end reporting and any other Pay As You Earn and Benefit in Kind (BIK) requirements.
  • Support or lead Tax/Social Security compliance investigation, Internal and External Audit on specific issues as and when they arise.
  • Support internal Finance Team on specific General Ledger/Payroll Journal questions as and when they arise.
  • Provide support to Regional Heads of Country and Stakeholders regarding projects and business initiatives.
  • Help employees with payslip self-service issues.
  • Manage the full UK benefits offering and international offerings, where relevant, including renewals, external and internal communications.
  • To understand how employee benefits work in conjunction with payroll.
  • Work in collaboration with the Global Head of HR to ensure there is parity with employee benefits across the globe, looking at total reward.
  • Investigate and work collaboratively with Country Heads to determine a future model for introducing benefits within their Teams.  Prepare a cost analysis and recommendation in collaboration with relevant stakeholders to present to appropriate Directors.
  • Process pension contributions on a monthly basis.
  • Liaise with appropriate HR and Finance manager regarding all payroll set-up changes.

 

  1. DIMENSIONS & LIMITS OF AUTHORITY
  • May raise purchase orders for authorisation.
  • May select suppliers jointly with relevant stakeholders.
  • Has the authority to stop the processing of payroll in collaboration with other relevant stakeholders.
  • Has the authority to authorise payroll.
  1. PERSON SPECIFICATION

ESSENTIAL

DESIRABLE

Qualifications and Technical/Skill Requirements

  • Payroll qualification or by experience – at least 2 years’ experience working in a payroll and benefits role.
  • A demonstrated understanding of all aspects of multi-country payroll processes; including, but not limited to, benefits, taxes, social security and time and attendance
  • The ability to review regulatory publications, understand technical terminology and easily determine the effect pending and/or newly enacted legislation will have on current department procedures.
  • Attention to detail and high degree of accuracy is essential.
  • Exceptional written and verbal communication skills with experience in creating presentations and presenting to large employee groups.
  • Have strong interpersonal skills to be able to manage positive working relationships with key stakeholders including the Finance team, HR team, Global Leadership Team, Employees, Country Heads, Vendors.
  • Be proactive in looking for ways to continuously improve the payroll process and benefits portfolio assisting the organisation in achieving its key strategic objectives.
  •  
  • Diploma/Degree in Payroll Management / Benefit Management/Business Administration
  • Additional language skills to fluent English.

Knowledge & Experience

  • At least two years of Multi-country related experience with knowledge of all aspects of payroll processes and related systems, including benefits, taxes, social security, local legislations, time & attendance etc.
  • Proficiency in the use of payroll/hr self-service software.
  • Experience of working with in-country payroll and benefit providers.
  • Payroll transition and implementation experience.
  • Teamwork and collaboration oriented with a commitment to excellence.
  • Excellent problem solving and conflict resolution capabilities.
  • Ability to prioritise workload to meet strict deadlines.
  • Demonstrated ability to manage change and re-engineer processes.
  • Organised, self-motivated, detail oriented, and able to shift priorities.
  • Capability to synthesise and analyse information quickly and make informed decisions.
  • Strong commitment to customer service.
  • Ability to maintain confidentiality and handle sensitive information in an appropriate manner.
  • Project management or system implementation experience.
  • Knowledge of ADP ihcm system.
  1. CIWF Values

Core Values

Treats people with dignity & respect

Maintains high ethical standards

Demonstrates commitment to Compassion in World Farming’s mission and goals.

Core Competencies

Communication – level 2

Working with People – level 2                                                                             

Drive for results – level 2

Functional Competencies

Applying Technical Knowledge – level 2

Analysing – level 2

Deciding & Initiating Action – level 2

Following Instructions & Procedures – level 2

Adapting & Responding to Change – level 2

 

  1. ADDITIONAL TASKS

To assist with other departmental duties where necessary, as listed below:

  • As part of your employment, you may be required to travel anywhere within the world in order to carry out the duties of your employment.
  • Due to the nature of the role, there may be a requirement to carry out some work out of office hours.  This work is to be arranged in accordance with procedures.
  • Actively support the promotion and delivery and embedding of equality, inclusion and diversity.
  • Take due and reasonable care of oneself and others in respect of Health & Safety at Work.
  • Act in accordance with the principles of Compassion in World Farming’s Ethical Policy.
  • In all work activities, comply with data protection legislation and Compassion in World Farming’s requirements for the protection of personal information and the privacy of individuals.
  • Provide formal and informal training at the request of your line manager, senior manager or a director, on your areas of expertise, to other members of staff, work experience students, trustees etc.
  • The job description is not exhaustive, and you may be asked to carry out additional tasks which are appropriate to your job role, as required by your line manager
  • Actively support the promotion and delivery and embedding of equality, inclusion and diversity.

 

Candidate requirements

  • Payroll qualification or by experience – at least 2 years’ experience working in a payroll and benefits role.
  • A demonstrated understanding of all aspects of multi-country payroll processes; including, but not limited to, benefits, taxes, social security and time and attendance
  • The ability to review regulatory publications, understand technical terminology and easily determine the effect pending and/or newly enacted legislation will have on current department procedures.
  • Attention to detail and high degree of accuracy is essential.
  • Exceptional written and verbal communication skills with experience in creating presentations and presenting to large employee groups.
  • Have strong interpersonal skills to be able to manage positive working relationships with key stakeholders including the Finance team, HR team, Global Leadership Team, Employees, Country Heads, Vendors.
  • Be proactive in looking for ways to continuously improve the payroll process and benefits portfolio assisting the organisation in achieving its key strategic objectives.

Additional comments

Additional information (pdf): See pdf

How to apply

https://ciwf.livevacancies.co.uk/#/job/details/60

Contact person: Mandy Ray

Response email: Click here to email the recruiter

Website: ciwf.org

Preferred method of response: Any

Closing date: 2021-11-08

Apply Now

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