Organisation: The Urban Movement Innovation Fund

Position: Personal Assistant to the two Co-Program Directors

Location: Flexible location, ideally US, UK or Australia

Salary: Market level contingent on location


Closing date: 13/12/2020 (day/month/year)

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Personal Assistant to the two Co-Program Directors

The Urban Movement Innovation Fund


The Urban Movement Innovation Fund (UMIF) works to connect, align and strengthen people power for a more socially just, zero carbon future.  Drawing together and amplifying the efforts of NGOs working on technical solutions, or working with policy makers, with those of campaign or grassroots groups and movements working to increase citizen engagement and activity.  UMIF´s goal is to dramatically accelerate humanity’s transition to a zero-carbon world. UMIF is a convenor of the field, an advisor to philanthropy, and a grant maker.

UMIF believes that people-powered movements are critical to creating a zero-carbon world, generating the drive and popular support necessary for huge political, cultural and technological shifts.  In order to grow in our set direction and meet our strategic plan, we are in urgent need to build a team to help us strategically reach our goals.

Job description

Primary responsibilities

The job holder will have the following key responsibilities:

  • Monitoring and reporting managers’ email and responding if required.
  • Preparing communications on behalf of managers.
  • Maintaining network of relationships with counterparts and contacts in peer organisations and among grantees.
  • Organising travel and itineraries, travel logistics and location research.
  • Managing directors’ diaries / calendars.
  • Organising and planning meetings ensuring all appointments, meetings, and other demands are well-scheduled.
  • Organising zoom and other VC platform calls.
  • Taking notes and writing minutes during meetings.
  • Conducting or preparing any research that the managers may require.
  • Commissioning and managing contractors as appropriate.
  • Additional requests as needed. 

Candidate requirements


  • Minimum 3 years professional experience in similar support roles.


  • High level of discretion and attention to confidentiality and information security.
  • Excellent verbal and written communication skills in English.
  • Highly organised and excellent at managing time.
  • Experience with managing and coordinating staff.
  • Ability to multitask and make quick, critical decisions; able to work well under pressure.
  • Ability to conduct research and prepare reports on fund for various audiences.
  • Ability to achieve sound knowledge of the Fund and its operations.
  • Ability to work with all levels of external partners, high degree of professionalism.
  • Ability to work virtually with peers and in teams.

Additional comments

12 months @ 24 hrs per week, part-time casual/ by invoice to Rockefeller Philanthropy Advisors in the first instance. Potential to come into the team on a permanent contract after 12 months.

Additional information (pdf): See pdf

How to apply

Please send a letter of application stating the skills and approach that you would bring to the post with your CV/resume (no photos) in strict confidence by email only to:

Please ensure that they are sent as Word documents with the titles “your name cover letter” and “your name CV” Please put “UMIF-Personal Assistant” in the email subject line. Also please let us know your ideal work location.

The deadline for application is December 13th, 2020

Daryl Upsall International actively promotes equality, diversity and inclusion. In recruiting candidates, we seek candidates with the proven skills required; irrespective of race, gender, religion or belief, age, disability or sexual orientation.

Contact person:

Response email: Click here to email the recruiter


Preferred method of response: Email

Closing date: 2020-12-13

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