Organisation: CGIAR System Organization

Position: People and Culture Officer

Location: Montpellier, France

Salary: Commensurate with experience

Reference:

Closing date: 26/09/2022 (day/month/year)

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People and Culture Officer

CGIAR System Organization

Background

About CGIAR

CGIAR is a global research partnership for a food-secure future. CGIAR science is dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources and ecosystem services. Its research is conducted in close collaboration with hundreds of partners, including national and regional research institutes, civil society organizations, academia, development organizations, and the private sector.

About the CGIAR System Organization

Established in 2012, the CGIAR System Organization (“System Organization”) provides governance to the CGIAR System in collaboration with the System Council and has about 60+ staff. The System Organization is committed to cultivating a work environment that reflects teamwork, gender equality, and respect for diversity.

It is a truly exciting time to be joining the System Organization as CGIAR undertakes a transformation into a more integrated “One CGIAR” that will allow us to achieve a more significant impact with our research. One CGIAR is a dynamic reformulation of CGIAR’s partnerships, knowledge, assets, and global presence in key areas where innovation is needed to deliver on the Sustainable Development Goals by 2030. It focuses on collaborating more closely to enable us to deploy scientific innovations faster, on a larger scale, and at a reduced cost so that they can have a more significant impact where they are needed the most. The transition to One CGIAR will have profound implications on how CGIAR and its constituent parts are structured and operate: with unified governance, an integrated structure, a new research modality, and more pooled funding, One CGIAR will be better positioned to achieve its mission.

Please find more information about CGIAR at www.cgiar.org and about One CGIAR here.

Job description

Job Summary

The System Management Office, based in Montpellier, France, is responsible for the day-to-day operations of the System Organization and for providing support to the CGIAR System Board, the System Council, and the Executive Management Team. The System Organization is one of the CGIAR legal entities in the unified One CGIAR governance and is headed by an Executive Director appointed by the System Board.

Reporting to the Senior Manager and as a member of a small P&C team, this role provides high-quality People and Culture services to managers and staff to deliver efficient and effective management of the System Organization’s human resources operations.

This position requires a highly effective and dynamic individual with experience in providing human resources services across a broad spectrum of functional areas, strong interpersonal and organizational skills, and an ability to deliver in a fast-paced work environment.

Specific Responsibilities

  • Manage the recruitment and selection process for assigned positions, ensuring the process is effective, efficient, and compliant with current policies and procedures; this will include supporting the hiring manager with the development of the vacancy announcement, sourcing strategies, and assessment tools; supporting and acting as the P&C representative in selection panels, and writing selection reports
  • Prepare offers of employment based on established guidelines for review by the interim P&C Lead and draft hosting and secondment agreements with other CGIAR Centers/Alliance as and when required
  • Ensure HR policies, guidelines, and procedures are correctly implemented, monitor their effectiveness, and make recommendations for improvement
  • Regularly review HR systems, processes, and tools and make recommendations for improvement to ensure they enable effective and efficient service delivery
  • Organize and deliver training and briefing sessions on various HR topics, including effective people management best practices and policies, to build capacity and raise awareness
  • Coordinate the processes related to performance management, promotions, and rewards, ensuring relevant policies and guidelines are adhered to and that the processes are practical and efficient; write annual end-of-cycle reports, including lessons learned and recommendations for improvement
  • Support line managers and staff in conducting training need analysis and consolidating training needs into one organizational plan; advise staff and managers on available learning sources and pathways; manage the eLearning platforms; review staff training requests; and monitor training costs against approved budgets
  • Regularly review and validate the data's accuracy, currency, and integrity in the HR information systems
  • Contribute to establishing and monitoring annual HR metrics and key performance indicators and prepare end-of-year reports
  • Manage the employee exit procedures to ensure that clearance and separation from the organization are conducted in a timely manner and that the process is effective, efficient, and compliant with applicable policies
  • Address HR-related queries and guide as needed
  • Work closely with the relevant functions to contribute to developing, implementing, and updating health and safety policies, procedures, and best practices to ensure staff has a healthy and safe work environment conducive to well-being and productivity
  • Perform other functions that may be needed to advance HR work plans and System Organization deliverables

Candidate requirements

  • University degree in human resources management, industrial psychology, social sciences, or related field
  • Experience as a Human Resources Generalist, preferably in an international context
  • An HR professional certification or active membership in a professional HR association is an advantage

Key Competences

  • Comprehensive knowledge of contemporary talent management and global HR practices. An understanding of French/European employment regulations is an advantage
  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite and web-based publishing software
  • Ability to multi-task, prioritize and meet deadlines
  • Strong analytical and problem-solving skills
  • Strong customer service orientation, proactive and dependable
  • Excellent interpersonal relations skills to interact effectively with staff at all levels; ability to handle sensitive and confidential matters with sensitivity, discretion, professionalism, and tact
  • High tolerance of ambiguity and desire to tackle issues in a constructive way
  • Attention to detail and accuracy
  • Demonstrated ability to uphold the highest ethical standards in dealing with multiple stakeholders in a culturally diverse working environment

Languages

  • Excellent written and oral communication skills in English
  • Working knowledge of French is desirable

Additional comments

The CGIAR System Organization is an equal opportunity employer and offers competitive compensation with favorable taxation arrangements in France and, subject to eligibility, comprehensive employee benefits comprising extensive insurance coverage, a retirement plan, an education grant, and relocation support at the start of the appointment and upon conclusion of appointment for staff members and eligible dependents. All benefits are denominated and paid in Euros.

System Organization appointments are typically for a fixed term of three years, with a possibility of renewal subject to effective performance, operational needs, and funding.

How to apply

Submitting Your Application

All applications must be submitted online by clicking the 'Apply' button below. If you require assistance or face challenges in submitting your application, please email SMO-HR@cgiar.org with the position title in the subject line. Please note we will not accept applications through this email.

Please ensure that your resume and cover letter are in English and do not contain your marital status, age, or photograph. Documents provided in a language other than English will not be considered.

CGIAR is committed to fair, safe, and inclusive workplaces. We believe that diversity powers our innovation contributes to our excellence, and is critical for our mission. We offer a multi-cultural, multi-color, multi-generational, and multi-disciplinary, collegial working environment, with a competitive salary, excellent benefits, and flexible working arrangements. We consciously create an inclusive organization that reflects our global character and commitment to gender equity. We, therefore, encourage applicants from all cultures, races, ethnicities, religions, sexes, national or regional origins, ages, disability status, sexual orientations, and gender identities. If you require accommodation due to a disability, please email your request to SMO-HR@cgiar.org and include “Diversity and Inclusion Accommodation” in the subject line.

All received applications will be acknowledged; however, only shortlisted applicants will be contacted.

We look forward to hearing from you!

Contact person:

Response email: Click here to email the recruiter

Website: www.cgiar.org/news-events/vacancy/people_and_culture_officer/

Preferred method of response: Email

Closing date: 2022-09-26

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