Deadline to send applications: Wednesday, May 8th, 2024 (23:59 CEST)

Please submit an electronic version of the application form by e-mail to: recruitment@ilga-europe.org

The application form is available on our website at https://www.ilga-europe.org/job-opportunities/grants-and-finance-officer/

ILGA-Europe is a driving force for political, legal and social change at European and Central Asian level. Our vision is of a world where dignity, freedoms and full enjoyment of human rights are protected and ensured to everyone regardless of their actual or perceived sexual orientation, gender identity, gender expression and sex characteristics. ILGA-Europe are comprised of over 700 member organisations throughout the European and Central Asian Regions. From Iceland to Turkey and Kyrgyzstan to Malta, we work together with extraordinary activists to bring about real change for LGBTI people across Europe. 

As (Senior) Grants and Finance Officer, you will be responsible for providing financial and administrative clerical services for the organisation, and your objective will be to ensure effective and accurate financial operations and implementation of projects throughout Europe and Central Asia. You will also be responsible for the financial management and implementation of many of ILGA-Europe’s re-granting mechanisms, including providing capacity building, support and coaching to grantees on financial management, monitoring expenditures and reviewing financial reports, providing feedback.  You will also be in charge of tracking the costs, ensuring eligibility and reporting on some of ILGA-Europe’s projects and programmes, and will be responsible for elements of internal controls, incl. procurement. 

1) Re-granting

• To ensure smooth and effective financial management of sub-grants awarded by ILGA-Europe: supporting the design of calls, assessment of proposals, contracting grantees, building understanding of their operations and relationships with them, providing support on their financial management, verification of their reports to ensure that grantee expenditures are in-line with rules, regulations and internal control processes.
• You will also make sure the overall financial management of re-granting programmes is smooth and effective, incl. through: proper compilation and filing of grants-related information, documentation and reporting, developing and overseeing grant processing timelines, providing periodical reconciliations of financial information related to re-granting
• To support the strengthening of the LGBTI movement in the region through enhancing the capacities of grantees in relation to compliance and financial management, and their ability to retain and manage external funding: designing and delivering trainings, webinars, written and visual materials, one-to-one coaching and support. 

2) Compliance, financial operations and reporting

• To assist with ensuring that ILGA-Europe complies with rules and regulations of our institutional funders and overall financial management principles: carrying out financial operations and controlling/reviewing financial documents, supporting the Finance team with year-end reconciliations and auditing processes, compiling periodical reporting and supporting documents. This will also include assisting with administration and processing of expense reports and invoices, compiling documentation (financial information, expenses, deliverables), liaising with service providers and consultants when needed.
• To assist with book-keeping and record-keeping, incl. recording sales, purchases and cash movements in accounting software (Winbooks), and performing book-keeping reconciliations and checks.
• To assist with development of funding proposals, budget monitoring and verifying the financial reports of ILGA-Europe to a range of funders: preparing budgets for grant applications (incl. in cooperation with various partners), managing and controlling expenditures, periodical reconciliations, expense verifications and report preparation. 

At ILGA-Europe we understand that not all individuals have the same opportunities to engage in paid work within the LGBTI movement, and value the experience brought in from other areas of work and life. To fit this role well, you should be strongly committed to working for human rights and equality, and have competencies and demonstrated experience in: 

• Managing grant-making (or re-granting) programmes from a financial compliance perspective, and/or managing and implementing project budgets in accordance with grant requirements. Familiarity with EU and US compliance regulations is desirable.
• Implementing basic internal control processes and procedures.
• Processing and verifying financial documents, specifically to ensure that they fulfil financial requirements, and related financial administrative tasks.
• Building relationships and working with other people, both within the ILGA-Europe team and externally, particularly in the context of ensuring their work complies with financial rules and regulations. 

The ability to communicate clearly and effectively in English and Russian (written and spoken)and the capacity to explain complex issues concisely and clearly for diverse audiences is a requirement for this position. 

For more information about the skills, knowledge and abilities we are looking for, please visit: https://www.ilga-europe.org/job-opportunities/grants-and-finance-officer/

This job is advertised with the possibility of hiring on either Officer and Senior Officer level. The Senior Officer level requires a higher degree of independence and responsibility in performing ones duties, including existing understanding of European and US compliance frameworks, different types of budgeting and reporting, management of expenses and internal controls, as well as a degree of understanding what different financial management practices are applied by organisations of different sizes and capacities across the region. We understand that the Officer level position may not fulfil your career or salary expectations as much as the Senior Officer position would. In the application pack you may indicate whether you are interested in applying for both levels of the job or not, and your application and potential job interview performance will be assessed accordingly.

Salary scale

Officer level: From 55.702€ to 62.129€, starting at the beginning of the scale. The expected net monthly starting salary is approx. 2650 € and increases annually.
Senior Officer level: From 62.843 € to 66.413€, starting at the beginning of the scale. The expected net monthly starting salary is approx. 2800€ and increases annually.

ILGA-Europe’s employment package includes:

• 20 days of annual leave and an additional 5 days in December
• Fair measures to ensure recovery of extra hours worked
• Hospitalisation and ambulatory health insurance
• A policy supporting employees who transition during employment,
• An employee pension scheme
• Family friendly policies
• Annual public transport subscription  or indemnification of bicycle costs
• Luncheon vouchers worth approx. 160€ for a full month worked,
• Financial support for relocation to Brussels
• Financial support for professional development (training, coaching)

Non-EU citizens and individuals who do not have an EU work permit can apply. We manage the procedure and cover all the costs related to obtaining a work permit.

Deadline to send applications: Wednesday, May 8th, 2024 (23:59 CEST)

Please submit an electronic version of the application form by e-mail to: recruitment@ilga-europe.org

The application form is available on our website at https://www.ilga-europe.org/job-opportunities/grants-and-finance-officer/